When you create proper to-do lists every day and still don’t notice any improvements in your schedule, you are simply doing it wrong. Over the course of time, the classic way to create everyday to-do list appeared to be less effective as everyone thought. As the popular social networking service LinkedIn claims, 63 percent of all professionals frequently create to-do lists. Globally, half of those professionals still write down their lists by hand, while 45 percent use task manager apps. The remaining 5 percent tend to store their lists in their minds only, or use other tools like chalkboards.
It may seem that if so many people create their lists of tasks almost every day, checklists are a powerful help to stay productive and remember about your tasks. However, during that research, only 11 percent of professionals reported that they actually follow their lists and accomplish all their tasks during the day. So what’s their secret? And how you can make to-do lists that really work with our advanced task manager?
The 1-3-5 Rule
This easy rule has a major impact on your productivity. Here is how it works: on a given day, just assume that you can only accomplish one big goal, three medium, and five small things. Keeping that in mind, create a list of tasks using Zip Checklist. As a result, you should have a small To-do list that includes 9 items and begins with the biggest goal of the day. To get better results, create your list in the evening and start following it step-by-step early in the morning.
This type of list, which you can easily create with our employee task manager software, has a lot of benefits and the flexibility is one of them. Also, if your work is the one where each day brings something new, you may leave a few medium or small tasks blank in preparation for the last-minute tasks.
Anti To-Do List
As soon as you realize that your average day is not occupied only by tasks from your to-do list, you also start to think about other ways to create the list that will include those extra tasks as well. The main secret here is to create two lists every day. One is your usual to-do list for a day, and the other can be called your “Done” list. This is really powerful since you not only cross something off your first list but also add the extra goals you accomplished. In this way, by the end of the day you’ll have the whole list of your accomplishments that will show your real progress and give you an extraordinary feeling of productivity and fulfillment.
Ztd (Zen To Done) Productivity System
In his popular book “Zen to Done”, Leo Babauta offers easy ways to improve your everyday lists of tasks. You can also apply these rules and start creating powerful checklists electronically with Zip Checklist starting today. Here are his 3 tips to increase productivity in no time:
- Create simple lists of tasks and sort them by topics.
- Update your lists frequently during the day, which is easy when you are using the task manager apps.
- Add only important tasks to your list.
So, if you are not satisfied with your To-do lists, maybe it’s time to try something new. All the alternatives listed above are perfect for busy entrepreneur and managers who want to be always on time. Try to combine these methods or try each of them one by one to achieve even better results. Thanks to Zip Checklist, you can create any of these lists and try others using our software until you find the one that works perfectly for you.