Last Updated On October 23, 2019 / Written By Michelle Jaco

Work To Do List App - Why You Need One & How to Use It

It's important for owners and managers to understand the advantages that come with time management in their restaurant. This will help illuminate the benefits of utilizing task management software for their business.

The Nitty-Gritty Details

Time is an interesting resource. Everyone is allotted the same 24 hours in a day to utilize it. However, I can assure you that there will be significant differences in the level of productivity from each individual by the end of the day. This difference is brought about by the varying types of time utilization adopted by each person.

Similarly, this concept applies to businesses. The emphasis placed on time utilization in a business establishment determines how productive it will be. Service-based businesses are affected by this the most. The reason being that there are several consumers seeking services and leave after the service is rendered.

The time of service delivery will be the sole determinant of whether the service rendered will be rated as quality or not. Moreover, this will also influence whether such customers will return or not. Therefore, time utilization is vital to business performance, however, it is not the sole determinant and here is why.

Take, for instance, a restaurant enterprise. Its entire service delivery process is based on time utility. The food ingredients have to be ordered, delivered, and used before expiration.

In addition, the food that is bought by consumers needs to be delivered in a timely fashion after an order is made. This convenience can only be facilitated if there is a rational way to monitor how the time to complete these duties is being used.

Then, there needs to be some level of order present so that a restaurant can run smoothly. Every employee needs to consider these two elements at their station of jurisdiction. The combination of these two elements will help ensure a restaurant business remains up and running over a long period.

This is why businesses and restaurants need to tap into the best to do list app programs present in the market.

These applications handle the nitty-gritty details of resource management. This is an essential management software that will boost the growth of any restaurant business, but before we dig deeper into that, I want us to be on the same page.

It is important to first comprehend the advantages accrued from time management for any type of business. This will help illuminate how much your business/restaurant will benefit from using this task management software.

Time Management Trends

The contemporary corporate world knows the importance of time management. Consequently, timekeeping has been integrated into the majority of processes within businesses. By definition, timekeeping is monitoring how time is spent on certain tasks required for business performance.

Software programs are now used to keep a track of time. All people, employees, and managers included, require daily to-do tasks to better aid in managing their time.

Everyone with the same software and an active account on their gadgets can access the information because it is a cloud-based application. Timekeeping provides the easiest way to keep track of the time employees spend on certain tasks. This is especially helpful when used in businesses characterized by varying shifts, like restaurants.

Every employee is required to automatically sign in when they arrive and check off on any tasks they are assigned at the given time.

A great component of to-do list apps is how management can access this information via the internet from miles away; there is no need for them to physically be present in the restaurant to delegate.

This is a rather convenient way for management to keep track of things. Provided are all of the benefits your business will stand to gain from utilizing data used for timekeeping.

Benefits of Timekeeping Data

1. Transparency
Timekeeping data is recorded and updated to the cloud in real-time. This enables data to be tracked with ease. Records can help to reveal issues such as tasks that are more time-consuming among other issues. This way, flaws can be identified swiftly and the necessary remedial steps are taken.

2. Better Planning
Proper use of past data can be utilized to make plans for the future in a business/restaurant. Timekeeping data provides a reliable place to make future plans because the data is more reliable as it was based on actual occurrences. Moreover, a manager can easily identify the activities where there is a wastage of time and takes the necessary remedial steps to utilize time in a better manner in the future.

3. Promotes Morale and Discipline
Employees are aware that all their activities can be monitored. Therefore, they feel more accountable and tend to show more discipline. Additionally, they show more adherence to the stipulated rules and regulations.

4. Improved Execution of Work
Time management involves setting deadlines and working to be as productive as possible to meet these deadlines. With these standards, a business/restaurant will be more productive.

5. Easier Management
The information gained from timekeeping software is useful in running businesses. A manager who utilizes timekeeping will make more informed decisions for the given business/restaurant.

What Is a Task Management Application?

Task management applications are also known to do list applications. Just as the name suggests, it is software that is used to manage tasks that require execution within a given timeframe. This type of software is often used in fields that have long operational processes, which is why these applications are used to manage the small parts that collectively make up the entire process.

The succinct benefits to be accrued from the use of such applications will be discussed later in this article.

Benefits of Task Management Software

1. Scalability
Task management software is used depending on the size of business/restaurants where it is applied. The software is especially helpful because it changes as the business grows. It will help your business grow at a faster rate. All that will change is the aggregate number of tasks to be handled.

2. Flexibility
Task management software can be customized to align with every type of business. The nature of software applications to be used in business requires only to be customized with the workflow. This brings a significant aspect of convenience because it is inclusive of all types of businesses.

3. Cultivate Teamwork
Task management software is used to create unison of people working for an organization. Let’s take the instance of a restaurant. Different things are involved from the time a meal is prepared to the time it is served to a customer.

The tasks involved in the inventory process include ordering the ingredients from respective vendors, the storage of these ingredients, actual food preparation, and serving it before the customers. Each of these tasks may be done by a different employee. Task management applications help all the employees in a business to work together and serve consumers in a timely manner.

When a task is complete, it is automatically updated in the task management software, and the next step is taken at this point in time. There is no need to physically inform people in charge of the next part of a project. All of this will be handled by the application. This entire process occurs under the manager’s supervision.

Task management software also aids in enhancing teamwork if there are extra tasks to be handled - for instance, additional outside catering services.

4. Prioritization of More Important Tasks
There are some tasks within a business/restaurant that are more detrimental than others. Task management software has a list of all the necessary tasks required in a business. Therefore, a manager can make the decision to prioritize a given task if it is deemed as more helpful to the business. The other tasks can be prioritized in a similar manner of precedence.

5. Ubiquitous Management
Again, task management software is a cloud-based application. This means that anyone with an account and an internet connection can log in from any location.

As a manager, you can identify whether an employee punched in for work on time or not without having to be physically present in the restaurant.

Moreover, this application aids in the assessment of how tasks were completed. Such type of software instills some sense of accountability in the employees involved because records will state who did which task, when it was done, and how the task was accomplished.

6. Saves Time
As a manager, when a certain task has been assigned to an employee, a follow-up discussion should follow after.

It is imperative to keep tabs on the progress, compliance with the required deadline, and ascertain that everything is flowing smoothly.

Using a to do list application helps to significantly simplify the process and saves time on a grand scale.

7. Share the Workload
The use of a to do list application helps a manager to see the tasks assigned to each employee. Therefore, he/she can easily identify the employees that have been given more tasks than the rest.

This would have been more difficult to establish in the past. Such an application provides an easy way of reassigning duties so that it is shared equally. In addition, the level of productivity will be boosted, as well.

8. Track Time Spent on Tasks
A task management application will help to identify the amount of time that is spent on each task. Therefore, if there is an issue with a certain process, then a manager will identify the situation more clearly, so and the necessary actions can be taken.

9. Deadline Management
Some tasks need to be delivered to clients on time. Let’s take an example of outside catering for a restaurant. If certain meals are ordered on a certain date and time, then a manager should ensure that everything would be ready by a certain time.

This process would have been more tedious for the manager if they had to everything manually. The use of a task managing software for assessment can enable him/her delegate tasks easily and to simultaneously work towards deadlines of the different tasks required.

Ultimate Task Management System

Now that we are familiar with the best task management software and their areas of use, let’s consider the best to do list app that is available on the market.

Zip Checklist management system is a very useful software program that offers the following utilities

1. Offers Mobile Checklists
Employees can use their portable gadgets to sign in and upload tasks. Individuals can make reports from anywhere. Additionally, you as a manager can also delegate duties and make an assessment from anywhere.

2. Quality Assurance
Poor preparation is bad for business and can even contribute to its closure. Restaurants are therefore required to maintain the quality standard in every single part of the food preparation process.

Utilizing Zip HACCP's quality assurance application enables accountability in the quality of food that is served to consumers. This promotes betters service and improves long-term patronage.

3. User-Friendly Interface
Zip Checklist is equipped with a user-friendly interface that facilitates better communication between management and co-workers.

This software enables a manager to make comments about tasks and the necessary steps that need to be taken. The use of a friendly interface makes it easy for use by anyone.

In conclusion, it is fair to state that business owners have identified the imperative role played by timekeeping. Consequently, to-do list software has become very necessary in the business world today. They help to simplify the role of a manager in a business/ restaurant and improve the productivity of such establishments.

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