Last Updated On October 23, 2019 / Written By Michelle Jaco

How to Optimize Your Restaurant Operations with a Task Management App

The right task management tool can help you optimize your operations and hit new heights in terms of performance. Here’s how to choose and use the right tool.

Complex Science of Time Management

Every business in the foodservice industry is like a complex machine. A range of professionals come together to pool their talents and make the whole thing work - under the guidance of talented and experienced managers who assign these tasks.

Task management is a complex science, though. Managers have to make sure that every team member knows what they are doing, how they should go about in completing the task, and when it should be completed. If there’s a failure along the way, it can derail the whole operation.

This is why it’s essential that businesses in the foodservice industry make the most of task management tools. These sophisticated pieces of software can help businesses optimize their operations and drive profits upward.

In this post, we’ll dive deeper into task management tools for restaurants. Let’s begin by taking a look at how task management tools can help your business.

How Great Task Management Can Optimize Your Operations

In simple terms, task management tools help you to stay organized. These tools come in a variety of shapes and sizes to help people work through their to-do list.

It sounds simple, but the best tools can drive significant value throughout your business. Here’s a closer look at what the best task management tools can help you to achieve

1. Standardize Operating Procedures
With the right task management tool, consistency is in your hands.

Consistent quality is everything for businesses in the foodservice industry. If you are going to delight your customers at every turn, you’ve got to deliver on expectations and never fall below standards.

The key to achieving consistent results is to use consistent methods. You’ve got to identify what works and then replicate that to achieve success on a regular basis.

This sounds simple in principle, but it’s very complex when you have to manage entire teams. Your personnel might change on a regular basis, for instance, and this could make it difficult to establish standardized operating procedures.

Task management is a tool that you can use to help harmonize the way that important tasks are performed within your restaurant. The right tool makes it simple for you to replicate tasks and assign them in a way that makes sense.

2. Avoid Costly Mistakes
Say goodbye to costly mistakes that eat into your profits.

In the foodservice industry, it’s very easy to make mistakes that can have a negative effect on your bottom line. If your team members don’t follow your standardized operations procedures, they may perform a task out of sequence of fail to hit the mark when it comes to quality.

Those mistakes can result in waste and even cause you to lose repeat customers. You simply can’t afford to leave the consistent execution of your tasks up to chance - the potential for loss is just far too high.

A great task management tool can help you get all of your team members on the same page to reduce the frequency and severity of those mistakes.

3. Boost Accountability
Get ready to make success a team sport in your business.

The most successful businesses are invariably those where every team member cares about the tasks that they perform. Each professional should execute their tasks with care to play their part in helping the business achieve success.

If you find that your employees are disengaged or that they approach their work with a careless attitude, you’re going to start noticing that they make more mistakes that cost your business greatly.

A quality task management tool guides your team members so that they feel engaged and understand exactly what role they play in securing the success of your business.

4. Simplify Your Business
Task management tools can put an end to the confusion.

It’s very easy to get lost when it comes to task management in a restaurant. If you think about each individual task that’s performed in your restaurant each day, it’s absolutely remarkable that it works!

At times, the complexity and volume of tasks can all become a little much. You might find that your team members start to lose sight or that you even begin to lose track of what has or hasn’t been accomplished. This is where a task management tool can help you shine. These tools give you complete insight into what’s happening across your business.

This makes life much more pleasant for you - and your team. If you use the right tool effectively, you never have to worry about missing a task again.

How Your Team Benefits from Task Management

Restaurants only ever succeed when the team is happy. You’ve got to take your team into consideration when it comes to making any choice that will affect them.

The good news is that task management tools are great for your team members too. Professionals in the foodservice industry report the following benefits

1. Recognition
We all know how it feels when it seems like our contributions are going unnoticed by our managers. It can lead people to feel undervalued and this leads them to become disengaged and even resentful of the team around them.

Task management tools also record the contributions of each team member. This helps your team members know that every single one of their contributions is appreciated and acknowledged - it can enhance the productivity and performance of your team members.

2. Satisfaction
Everybody likes to feel as though they are being productive and moving in the right direction. It can be difficult to really appreciate what we achieve, though, and this can lead to us feeling demotivated.

A great task management tool helps your team members chronicle all of their achievements and work through their tasks in turn. This is a very satisfying way to work and it certainly improves how your employees perceive their job.

3. Precision
It’s tough when there are lots of tasks to do. We might struggle to figure out how to get started or even begin to tackle the challenges that lay ahead. This can cause us to work in a random way and feel even more lost.

A great task management tool gives your team members the ability to work with purpose and precision. This makes them more productive and also helps them to feel more satisfied with the work that they perform.

Choosing the Best Task Management Software for Your Restaurant

As a professional in the foodservice industry, it’s important that you choose a task management tool that was built for your needs.

Here’s a look at some of the criteria you should use when it comes to finding the best task management software for your needs.

1. Specificity
There are a variety of general task management tools on the market, but these types of tools weren’t built with your needs in mind. You could decide to try and adjust one of these tools with your needs, but it would take a lot of time and your results would be below par.

You should choose a task management tool that was built specifically for the foodservice industry, because you can rest assured that it will fit seamlessly within your environment and help you tackle key task management challenges.

2. Functionality
Task management tools come in all shapes and sizes. Some of them are built to help development teams tackle agile projects, for instance, while others are built for marketing and advertising teams.

Each tool will be different in terms of the functionality that it offers. You should make sure to choose a tool that has all of the key functionalities that you need. You should be sure to carefully dig into the details when choosing a tool.

3. Usability
We all know that the foodservice industry is a very unique environment, to say the least. It’s important that you find a task management tool that is compatible withstanding such an environment to empower every member of your team.

You need to find a tool that all of your team members can use seamlessly. It should save them time and solve more headaches than it causes - if your tool is poor in this area, your team members simply won’t use it.

4. Cost
If your restaurant is going to be a viable operation, you’ve got to make sure that you carefully manage your operating costs. If you are going to maximize your projects, you can’t afford to have extravagant costs that bring you no return on your investment.

This is why you have to find a tool that offers a positive relationship between cost and quality. It’s critical that your task management tool drives value throughout your restaurant and offers you a positive return on your investment.

The Best Task Management Tool for Restaurants

Zip Checklist was built from the ground up to meet the needs of the foodservice industry - and professionals just like you. This is why it will feel like the task management tool that you’ve always been waiting for.

Our solution is used in restaurants throughout the country to optimize operations. Here’s a look at the features that our users rely on to manage their businesses effectively.

1. Insightful Reporting
Zip Checklist offers you insightful reports to help you get to the bottom of the reality of your business. You will be able to find out more about how your team performs, which tasks they struggle with, and much more.

This helps you to target key areas and constantly improve upon your operating procedures. Our tool has helped countless managers and owners across the country to identify and resolve bottlenecks in their restaurants.

2. Endless Customization
Zip Checklist was built by a team that understands not all restaurants are alike - you have your particular way of doing things and our tool helps you to reflect that.

Tasks and procedures are highly configurable. You can adjust everything to make sure that your team members have the information and guidance to work as efficiently as possible. You can add images and explanations to your tasks to really drive the point home, as well.

3. Corrective Actions
Restaurants can run on high-impact, and you’ll find that some tasks are inevitably overlooked. In those instances, you need to get things back on track as quickly as possible to avoid any additional disruption.

Zip Checklist makes it a breeze for you to prompt your employees if a critical task isn’t completed.

You can alert your employees and also dispense the necessary corrective action - the perfect way to take complete control of your restaurant.

4. Real-Time Monitoring
If your restaurant is going to run without any issues, you’ve got to keep a watchful eye over everything that happens - without driving yourself crazy. Zip Checklist can alert you with alerts and notifications so that you’re kept in the loop when you need to be.

These notifications make it easy for owners and managers to take control of the situation and make sure that critical tasks - like temperature monitoring and cleaning - are performed without any issue.

We are confident that you’ll love our solution. Countless restaurants across the country rely on our tool every day to optimize their operations - we hope that you’ll be next.


Please enter your name