April 06, 2017 / By Zip Checklist / In Zip Checklist / Comments

How to Create the Best Personal Task Management System

A Free App Can Customize Your Managing Responsibilities

Work is usually tiring and stressful. Is there anything you could do to make it easier? The short answer is yes. The longer answer is “yes, if you’ll create the best personal task management system for you and your team”.  How does it help to regulate a workflow and why especially managers are in need of creating the personal task management system that works for them? We have the answers.

According to the latest research published in “The Wall Street Journal”, the work routine of the manager takes more than just sitting down at the desk. In their latest article, “Which professions can make you smarter?”, they explore the daily routine of the average executives and managers and claim that these jobs are far more creative than we thought. Since the SMB managers must routinely block out distractions and exercise reasoning and problem-solving skills, with time they become real experts in multitasking. Moreover, their ability to be focused is improving gradually and finally, they are able to solve more than one problem at a time. This is a valuable skill when you are in charge of workflow and monitor the progress of other workers as well, but the bigger the business, the less possible is for the manager to cope with everything without any help. While your team is growing so is your need to have a personal task management system that allows you to monitor the progress of each employee, assign tasks, create dynamic checklists online and much more!

What is personal task management system?

In short, the best personal task management system enables you to focus more on the tasks and less on creating the to-do lists for various units as well as worrying about deadlines and last-minute projects. When all your tasks for the day, week or month are already scheduled and the data is conveniently stored in one place, the job of the manager becomes more fuss-free and less stressful than it was ever before. Previously, the managers could rely only on manual handwritten checklists, a stack of Post-it notes, notepads and maybe some inconvenient to-do list that would be rewritten and updated often. Later appeared the bulky and clumsy software. Finally, today on the market there are hundreds of the employee task management tools you can choose from:

  • Expensive flashy and trendy apps that are still complicated and offer more features than you could ever use
  • Free apps that are so basic you wonder if they’d be helpful at all
  • Paid apps that look just right and offer everything you need along with a simple intuitive interface, but you are not sure whether it is worth the price or not

So what to choose? What personal task management will be just right for you? Wonder no more. To make your choice easier, here are some steps that will help you to pick the best to-do app and gradually to create the personal task management system that is just right for you.

How to pick the best personal task management app

Only five years ago there were approximately more than a few hundred apps and websites built to manage your tasks during the day, week, or month. Now, the actual number of to-do apps might be twice that if not in the thousands. Search to-do apps in the App Store or Google Play Store and you’ll get hundreds of results. So where do you begin your search and how to make a final choice?

First, do not look for the right software in the app stores. Instead, check out the websites that offer the essential features of the classic to-do list along with extra features that are useful at a reasonable price. Find the software that works best for you and then download their official app to stay connected 24/7.

In general, it’s best to start choosing the right software with your task management method:

  • Do you group the tasks in a certain way?
  • How many employees do you have?
  • Do you need to write extra details along with comments and profound feedback or do you keep task descriptions short?
  • Do you want to keep a record of everything that was done?
  • Are you in need of reminders?
  • Do you want to visualize your progress etc.?

Answering all these questions will help you to determine which task management method to follow. If you need a basic to-do list, choose the simple “Grocery List” app. However, when you organize your task into detailed projects with attachments, subtasks, comments, and feedback, you need powerful software that enables you to get all things done quickly and easily to communicate with your team anytime and from any location.



Our online task management app makes team task management of daily, weekly and monthly task to do lists effortless. Try it free for 14 days.