It is a Managerial Mistake to Not Use Checklist Software

July 06, 2017 / By zip checklist / In Zip Checklist / Comments

It is a Managerial Mistake to Not Use Checklist Software

How Zip Checklist Software Can Keep Your Team Efficient Without Worry

Paper checklists are a holdover from a less competent era. With the checklist software offered by Zips Checklist, gain the convenience and productivity of checklist software without expensive activation fees.

When it comes to management, there are few things a checklist software cannot help you with. Checklists can keep you updated and working on the correct tasks without fear of letting something slip your mind. Unified, connected checklist software can also allow you to delegate responsibility to your constituents when appropriate, without fear of miscommunication. Overall, proper checklists make sure your organization runs efficiently and without a need for worry, as opposed to relying exclusively on human management and memory. Zip Checklist ensures all of this with its extensive uses and features.

Have you ever forgotten a needed task until right before the moment you need it, or worse, after? Luckily, there is a solution to your problem. A human brain is a processing machine, not a storage machine. Zip Checklist can make sure your tasks are never forgotten, as you will have access to a complete list 24/7 from any device. Not only this, but you can monitor the lists of anyone else you are managing. With the Zip Checklist software, there’s no reason to worry about forgetting to complete your work.

Employee Task Management

Most checklist software works off of individuals, needing each person to communicate with everyone else on what they’re working on, taking time out of their schedule that could be better used working on completing other tasks. There’s no reason to settle for this closed-fence approach to checklists. Instead, with the Zip Checklist app, you can carefully monitor and manage the tasks of everyone you’re working with, even assigning them to different sites to keep separate track of their progress. You have access to their checklists and can monitor what they’ve added and completed, while also having the ability to assign tasks yourself. With this authority and control, you can ensure the proper functioning and efficiency of your working system.

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These features also give you accountability and authority over your employees. Being able to track team member’s exact progress over their tasks in their checklist means knowing truly how effective they are. With Zip Checklist, the software even provides you with up-to-date statistics on your dashboard about the progress of your team, so you are prepared for the reality of every situation going forward. If a team member is not performing their tasks and keeping up their side of the work, this will not sneak up on you, and you’ll be able to plan for and around it. Read more about the benefits of Employee task management here.

Far from just being disciplinary, the accountability systems within the Zip Checklist app can just as easily be used to monitor team members’ successes and congratulate them to encourage further dedicated work. This positive reinforcement can make the difference between a satisfied and unsatisfied team member and can inspire them to work even harder on subsequent tasks.

By being able to monitor your team members’ checklists and progress through Zip Checklist, you avoid wasting their time by getting on the phone with them. This comes with the added benefit of making sure they don’t feel as if you are micromanaging them, as that can decrease their performance and morale. Accountability is best when not consistently used as a threat against employees, so indirect check-ups keep that resentment from building up and provide another way to ensure employee success.

Breaking down the big picture Besides from just enabling you to manage, the Zip Checklist software allows you to work with your own checklists and big picture projects. It is hard with traditional checklists to keep regular, unaffiliated tasks distinct from project-based tasks without endangering the system or risking losing your papers. With Zip Checklist, this project management is simple. You can keep track of long-term projects by placing them on your checklist with the rest of your tasks, but then break them down into the series of smaller, reasonable tasks you need to complete it. This is accomplished through nesting checklists that keep your main checklist from being too cluttered while preventing you from losing the information you require to remain effective. Nested checklists are available throughout the Zip Checklist software, so you can also use them to move other team members’ tasks into more general categories and make them feel less overwhelmed by looking at their main list. Here are a couple of tips and tricks for business owners and managers.

Best of all is the convenience of Zip Checklist. With most checklist software, there is extensive manuals and technical details to memorize, but with the simplicity and clean design of the Zip Checklist app on all devices, it will be simple and clean for your team members to start right away. Employees can start working with Zip Checklist and ensuring their efficiency and quality work from when you first start using the software. Your entire team will be more efficient and fruitful with the accountability and management of Zip Checklist.

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Another large part of working with a team is making sure needed documents are distributed to those that require them to do their job. With traditional methods, this would be done in person, through email, or even over fax. All of these ways require each task member to keep track of these documents and know when they are whenever they finally need to utilize them. This is not so with the Zip Checklist app. When a task member needs a document for a particular task, such as spreadsheets for a quarterly report, simply attach the document to the task through Zip Checklist. They will have everything they need at their fingertips, convenient for when they get to the task without having to manage it before. Alternatively, if there is a document that needs to be shared with everyone, such as general standards or guidelines, there is a separate system to ensure files are available to everyone at any time, through the app on any device.

When it comes to checklists, software is superior. The connectedness, control, and collaboration it enables are of great value to you and your team members. Zip Checklist can allow you to carry out your excellent work with fewer worries.



Our online task management app makes team task management of daily, weekly and monthly task to do lists effortless. Try it free for 30 days.