A Look into Productivity- How to Make Your Teams More Effective

Team Productivity July 28, 2020

Mary Kate Morrow

Writer

Introduction

Business leaders may utilize a variety of factors, ranging from team-building exercises to employee incentive programs, in order to maximize team productivity. Increasing team productivity benefits the whole company.

In fact, implementing an incentivizing employee reward programs increases a company's overall profits by an average of $104,000 a week and results in 85% of employees feeling more motivated.

The Importance of Team Productivity

Team productivity is an essential component of company culture. In order to understand how to optimize your business's team productivity, we must understand the definitions of both efficiency and productivity.

Efficiency is the system that uses the lowest amount of input to generate the greatest amount of output. Productivity the production process, it is efficiency in motion.

Tips to Improve Team Productivity

1. Encourage self-management- Allow employees to self-manage appropriately. As a result, management will decrease their workload, micromanaging, unproductive power dynamics, and mitigate the proliferation of resentful relationships between managers and employees. Employees will feel responsible for their work performance and for their contributions towards the entire team.

If possible, give your employees control of their schedules, with the ability for employees access to swap and trade shifts amongst one another. Doing so will establish trust, boost productivity, encouraging both employee self-regulation and self-sufficiency.

2. Set clear expectations- In order to adequately perform their job, an employee must be sure what their role actually entails. During the interview and on-boarding process, make sure to clearly outline the role and its responsibilities. Reiterate these expectations periodically, both individually and during team meetings when necessary.

Project managers are responsible for ensuring effective team communication. Established effective communication protocol will decrease communication gaps and help increase team dynamics.

3. Conscientiously delegate- Everyone on your team is unique in their own way. Part of the job of a team lead or project manager is to suss out which talents and strengths each team member possesses. Efficiency will skyrocket as a result of the strategical delegation of tasks in accordance with individual skillsets and potential.

Your employees will perform better when they are acknowledged for their aptitude and strengths. Team members will use their expertise, knowledge, and talents, contributing them in the best way towards team projects and objectives.

4. Build your team- Team building exercises go a long way to increase camaraderie between team members. Animosity, jealousy, and discomfort can be diffused and ideally eradicated by ensuring all team members on the same side. A team with healthy and happy relationships will produce better results.

5. Employ a project management software- Invest in a project management software system that can be easily and remotely accessed and updated by the team leader and every other member of your entire team.

Ensure all team members are comfortable using the project management software by providing training and encouraging them to reach out for any troubleshooting, help, or support.

6. Provide the environment- Work environment and infrastructure can greatly improve team efficiency. The workplace environment greatly affects how your employees get work done and will increase team productivity. Make sure to incorporate bright lighting, comfortable furniture, and live plants when designing or redesigning your office interior.

7. Praise the team- Praising your team for a job well done will boost both their performance efficiency and workplace satisfaction levels. Workers respond better to positivity than punitive punishment.

8. Incentivize employees- Consider implementing an incentive program to further motivate your employees, 85% of employees feel more motivated when offered an incentive. Incentives can come in many forms, for example-

Cash
Gift cards
Extra PTO
Inclusive vacations
Meals out

10. Give Feedback- Frequently administer performance reviews and constructive feedback to amplify team productivity. Inquire with your project team about successes, failures, and frustrations incurred through the current task management strategy. Analyze and implement employee feedback to optimize productivity and efficiency.

Conclusion

While efficiency is the system that uses the lowest amount of input in the best way to generate the greatest amount of output. Productivity the production process, an every day efficiency in motion.
Your entire team would benefit from incentivizing employee reward programs. Incentivizing boosts productivity and is a great way to increase a company's overall profits by an average of $104,000 a week. Incentivizing also results in 85% of employees feeling more motivated.
The workplace environment greatly affects how your employees get work done and will increase team productivity.
Small business owners can increase team productivity in a range of ways from increasing time management skills through every day self management to investing in a project management software.