How to Find the Best Task Management Tool for Your Needs

What is a task management tool?

When you work in any business as an employee, you have daily tasks that you have to complete, and task management makes it easier to carry out the task list in a smooth and efficient manner. Task management is when you organize work into individual tasks, organize tasks, prioritize tasks, manage tasks and track progress of the tasks in one place during your daily work hours.
When you break down your project into a task list, you get a better idea of how you can complete the project. Using a task management tool can help an organization or an individual finish the task lists more efficiently. Task management tools like a management software helps keep track of the task from start to finish. The management tool allows team members to collate their tasks lists in on place, make a schedule for task tracking, set due dates to make sure the tasks are completed before the deadline.
Most task management tools have the following key features

• Create tasks, update and assign tasks.
• Set a due date for all tasks
• Get notifications about updates
• Add comments to optimize communication
• Add tags to organize tasks
• Attach files to tasks

• Interactive kanban boards
• Reminders for deadlines
• Automating recurring tasks
• Breaking tasks into subtasks
• Updating tasks via email
• Log of all activity of a task

Why do you need a task management tool?

Whether you are an employee or an organization, you need a task management tool like a software task management as it helps you prioritize tasks, practice efficient time management and complete tasks by due dates. The task management system reduces time wastage and helps you work smarter.
With the help of online Task Management solutions you can-

• Set team tasks and/or individual tasks
• Manage recurring tasks
• Export and import task lists
• Define custom views
• Filter tasks lists
• Focus on task details

Integral components of a task management tool

A business needs a Task Management tool to stay organized, and that means managing tasks, task tracking, time tracking and managing deadlines in the most efficient way. The best task management solutions need these integral components to function smoothly-

• Task board to prioritize tasks- A task management tool should have task boards like a Kanban board to organize task by priority so that you can complete the most important tasks first. These management tools should also be easy to update so you can complete your task lists efficiently.
• Management tools for visualization- An online task management software should have a visualization tool that helps teams understand a project and make sure task management tools are available to all team members. When every task is laid out clearly, it is easy to comprehend and team collaboration is easier.
• Tools for analysis- A task management tool should provide analysis for the data being produced so that users can review and understand how they are performing. It should also provide insights on how tasks can be performed better.

Types of task management tools

You will need task management tools depending on the daily task lists you have to accomplish if you have simple tasks or need in-depth information. There are different ways to approach task management.
A task management system should also include indicators to represent different tasks. Most task Management Resources can be broken down into these categories-

• Manual task management tools- These are the most basic task management tools and are mostly physical items like boards or papers or a Daily Planner to make task lists. These tools don't require much attention or updates. These management tools are most suitable for small teams who deal with a fixed number of tasks that rarely change. A small restaurant with fixed employee schedule and menu can use manual task management tools for task management.
• Electronic task management tools- This kind of management tool offers better flexibility and functionality than the manual tools. Electronic task management tools allow users to add information as they need. They can also track time and task progress and provide analytics of the data generated. They usually include a wider spectrum of management features, such as tracking and analytics. Unlike manual boards, electronic task management tools can be taken with you anywhere you go with your computer or device. These management tools can be integrated with other applications for a complete enterprise task management solution.
• Online Task Management Tools- These task management tools can be defined as web based electronic management tools. These can be management software task or mobile apps that can make sure you can organize tasks and monitor tasks from anywhere. Online task management tools are useful for teams who take on multiple projects and have to assign remote work. The management tools allow file sharing for information, reporting, analytics among others. Online task management tools also offer real-time information about the projects task, so that team members can have better work management.

Benefits of using a task management tool

A task management tool is the best option to work smarter and allows you to get more done under pressure and tight deadlines. If you are still not sure about opting for a task management system, here is how the software helps you in managing tasks-

1. Organize tasks and workloads- A management tool helps you create task lists, identify tasks, prioritize tasks, organize tasks and set due dates for completion. A task management tool like a task management app helps you work efficiently.
2. Increase productivity- Management tools help you prioritize tasks so you can get started on the daily tasks without wasting time. When you don't have to spend time figuring out what to do next, your productivity increases as you can move from one task to another with proper break times.
3. Better work quality- if you are overwhelmed with work, you tend to rush through. But with task management, you can keep track of your task progress and also focus on the task without sacrificing the quality of work.
4. Team collaboration- A task management software helps collate all tasks in one place, and members can track tasks and task progress via the task manager. Team members also get a better understanding of the work that needs to be done and ideas are communicated through a task management system.
5. Reduce time waste- A task management system also improves your time management as you are able to prioritize tasks and focus on the important tasks first. So the time spent on trying to figure out what to do next or doing unimportant tasks is reduced.
6. Meeting deadlines- An organized task management system can make sure the team works more efficiently as it issues notifications about upcoming due dates and since all tasks can be tracked, any mistakes can be rectified before the task is completed, and this ensures that deadlines are not missed.

How to choose the perfect task management tool

A task management tool that gives you the best task organization takes time and careful consideration. There are many task management tools available in the market that have a variety of features and functionalities. You have to look at the best task management software or management tool that suits your business needs. It is crucial that you figure out if you need a simple task management solution or a complex one. You have to find the right balance between your requirements and the task management features provided by the management system. Finding the best task management software for your needs will make sure that your team members work together better, organize tasks better, and increase productivity.
Before you opt for a task management tool or a management software, here are some questions you need to ask yourself.

• The types of daily tasks your team performs are they complex or simple tasks.
• How big is your team, and will a basic task management tool suffice?
• How often do you assign remote work?
• How often do you require data analysis and how important are analytics to your work?
• Do you need a management tool that requires to be integrated with other management systems?

5 best task management tools of 2022

After considering the questions listed above, you will get an idea of the task management tool that you need to run your business effectively. Let us also take a look at the best task management software options that are available in the market right now.

• Zip Checklist- This is a task management app that can be used to create task lists that need to be completed. The user friendly task management app provides dates, time records for task tracking and time tracking. The management system has an efficient task manager and can provide reports and analytics on task progress and completion. It also provides multi-location support and real time tracking. The app is priced at around $30 per month, and you can opt for a free version for a trial. The task management app is available on iOS and Android.
• Proof Hub- It is a task management system that collates all your task management and project management tools in one place. The management tool lets you visualize tasks in multiple views like a task list, Gantt chart, Kanban board view, and Calendar view. The interface is user-friendly and has a minimal learning curve. The management software also creates custom project analysis of task progress and provides time tracking for individual tasks and real-time notifications. The app has simple paid plans.
• Chanty- It is a management tool that lets you see the daily tasks as a Kanban board or task list. The app lets the project managers assign tasks to team members, prioritize tasks, and set due dates. The management software empowers team collaboration integration with third party apps. The app lets team members discuss tasks via the communication tool. The management app has a free plan for small teams with up to 10 users and a paid plan of $3 per user per month.
• TeamWork- It is a project task management tool that provides project templates to reduce the effort spent to streamline tasks projects. The task management tool allows you to track task progress as each task can be viewed as a card. The app provides Gantt charts for task planning to decide a project timeline. The management software also helps assign tasks and keep track of team members on a project and has inbuilt time tracking. The paid plan begins from $10 per user per month.
• Basecamp- It is a task management tool that helps you keep track of multiple projects simultaneously in real time. The management app makes it easier for file sharing, meeting deadlines, and team collaboration. The app lets you create tasks lists and set due dates. You can drag drop files and bookmark task lists for easier access. The paid plan is for $99 per month.