The Best Free Task Management Apps for Your Small Business

What is a free task management app?

Task management is crucial nowadays as it helps individuals, teams and businesses organize and prioritize tasks to finish projects in an efficient manner within due dates. With businesses opting for agile technologies and teams spread over a wide area, the traditional methods of project management like Gantt charts are not enough for projects to get done.
Using a task management app or software helps you manage tasks, make schedules, keep track of resources and milestones in real time and make quick decisions if conditions change. A task management app can be described as a cloud-based platform that lets users manage tasks in the most efficient manner.
Task management apps have a wide variety of features available from managing simple task lists to helping with team collaboration. As a business, it is important for you to understand which key features suit your business the best and how they help you improve productivity. If you are not sure which management app suits you the best, you can opt for the free task management solutions that are available in the market.

Why should business use free task management apps?

At work, most employees have to take care of multiple tasks and jobs every day and not all tasks have the same priority. They have to learn how to assign tasks, prioritize tasks and manage tasks as part of their time and project management. The use of management apps helps teams keep a close eye on the important tasks and be more productive. The Task Management app makes it easier to not only prioritize tasks but also delegate work, track progress and communicate. Let us look at the reasons businesses should opt for task management apps-

• Improves collaboration- Use of a management software or app improves collaboration between teams working on a common project as it keeps everyone in the loop.
• Better planning- Planning and managing tasks is essential to save effort and time and the management software allows managers to organize work in order of priority and assign tasks to team members according to their skills.
• Resource allocation- A task management tool helps project managers define resources and create tasks to be allocated for running a project seamlessly.
• Strengthen workflow- Task management software provides communication tools to keep the team members in the loop and also has tracking software to keep track of team progress and check real time progress to find the time required to complete the project.
• Continuous monitoring- Organizations need to keep track of the project's progress and team performance. A task management system helps monitor the project in real time and provides performance data of team members.

The benefits of free task management apps

A Task Management system is useful to keep track of all the tasks you have to perform. The app also makes it easy for the team to stay on track as it provides all information on a single user interface. Opting for task management apps provides many benefits to any organization like-

• Manage projects from one place- Be it a single or multiple projects, a management system helps you keep everything in one place without the risk of losing information.
• Data accessibility- While working on any project, it is important to have access to data at any given time and the online management apps give you access to your data any time, anywhere and from any device connected to the internet.
• Boost productivity- A management app helps to prioritize and assign tasks so that team members don't waste time finding out what needs to be done next and focus on getting things done. It also lets members see the important tasks and their due dates to enable proper planning.
• Easy delegation- A project manager needs to delegate tasks to ensure tasks are completed within a given time. A task manager helps you assign the right task to the right person and also track their progress.
• Time tracking- A free task management software is useful to identify time wasters and also keep track of the time spent on each task. Project managers can also see which tasks have been assigned to whom and what their performance has been.
• Issue notifications- When there is a huge team with a massive task list, it is possible that some tasks can slip through the cracks. A task management app can issue alerts for tasks that have upcoming due dates and also notify the team members.
• Automate recurring tasks- Using a management app to create tasks that need to be repeated time and again. Recurring tasks can be managed using a calendar but an app can automate these tasks which saves time.

Best free task management apps for 2022

There are many free task management tools in the market and you may get confused about which one to choose. Before you make a choice, here are some key features to keep in mind while choosing the best free solution for task management-

• Offering sub tasks- A simple list like a Daily Planner will only list individual tasks without any order. An app like Zip Checklist which has a sub tasks features that will let the user group tasks and subtasks. The app should also allow users to list individual steps for the larger task to be completed successfully.
• Reports and analytics- An app should have management tools for reporting like dashboards and analytics tools to help project managers better understand productivity over the course of projects.
• Visualization tools- Many management tools provide visualization methods so that teams can better assess project's progress. The app you opt for should have tools that work best for the work you do like Kanban boards or Gantt charts.
• Integration- The task management software you use should allow integration with other apps to ensure that priorities are aligned to complete work on time. Opt for apps that can be integrated with software like Slack or Teams or that help you add due dates to Google Calendar.

1. ClickUp

The task management app is a productivity platform' which is available as a cloud-based, desktop and mobile app. The app helps users with time and task management, allows third party integrations and workspace customization. The app is good for team collaboration and reporting and offers a free forever plan for unlimited members and tasks. The app provides dashboards to assign tasks and dependencies, among others. It also provides a note taking function which can convert notes into tasks. The app also allows you to set and manage goals for projects and you can also split a goal into smaller, achievable targets. The app also provides visualization tools like calendar view, list view or timeline view. The management tool also has a color-coded system to prioritize tasks and tools for time tracking and task tracking.

2. Todoist

The task management app helps users keep track of important tasks and projects. The app lets users manage tasks and collaborate on the web, mobile app platforms like iOS, iPad and Android, desktops and even email inboxes. You can synchronize data in real time, even when the app is offline. With the use of the app, you can break down bigger projects into smaller manageable tasks and sub tasks and assign priority levels to tasks. Users can create tasks, view and track progress of their ongoing work. The app has a point system, Todoist Karma, to keep users on track. The app also lets you comment on tasks and has tools for overdue tasks tracking, creating recurring task and customizable workflow among others.

3. ProProfs Project

The project Management Software claims to be an all-in-one solution for all project management needs. The online project management tool has collaboration features so that all team members can be on the same page. You can share feedback easily and generate insightful reports by using the app. The management system provides 24x7 remote access and real time status of the projects, so that you never miss a deadline. It also lets you prioritize tasks to improve your productivity. You can use the app to generate reports and analytics to spot any potential problems and create mitigation strategies. You can plan projects and organize tasks using the online task management software.

6. Taskque

The task management software uses an algorithm-based automated task assignment process. You can use the management system to find the best available resource to assign tasks and the app also has tools to ensure that employees are not overloaded with tasks. When you assign a task to a group, the app will look for a free resource to assign the task. The management software also allows the creation of separate workspaces for different projects with its customizable workflow templates. The app also provides notifications for new activity, email management, and has tools for third party integration and native mobile apps. The app has free and paid plans which start at $5 per user per month, with a minimum of 5 users.

5. HubSpot Task Management

The task management system allows you to assign tasks, manage projects and plan campaigns to satisfy clients. The app has management tools to create structured tasks lists, which help you plan and manage tasks in one place. The app ensures that you complete deliverables on time as it helps you save time on assigning tasks, tracking time and project progress. The app has tools to help you communicate easily with team members. The 'all task' feature allows you to review the progress of the project as it shows all the tasks created for team members. The app also has project templates to help you get your work done efficiently as it walks you through the steps to do the tasks.